Homeless Continuum
of Care
for Roseville, Rocklin,
Placer & Nevada Counties

HMIS - Homeless Management Information System

HRCS Policies & Procedures Manual for HMIS

For new HMIS participating agencies:
• Participation agreement
• Profile form
• Security certification
• Security officer declaration
• Sample Privacy Statement
• Authorized users
• End user account request/termination

For new HMIS end users:
End user agreement
HMIS Data Collection Forms
Client Release of Information
Entry Form – ES, SO, & PATH SO
Entry Form – PSH, RRH, TH, & HP
Exit Form – All Projects (except HP)
Exit Form – HP
• Annual Assessment
Update Form
Nevada-Placer County Vulnerability Assessment Tool

Projects for Assistance in Transition from Homelessness (PATH)
The Projects for Assistance in Transition from Homelessness (PATH) program provides funds to each state, the District of Columbia, Puerto Rico, and the U.S. Territories of the Northern Mariana Islands, Guam, American Samoa, and the U.S. Virgin Islands to support services for individuals with a serious mental illness, as well as individuals with a serious mental illness and substance use disorder, who are experiencing homelessness or at risk of homelessness. 

PATH Program HMIS Manual
PATH Program Annual Report Manual
PATH Project workflow (Mediware)
PATH Report Mediware-Service Point


Since 2004, HUD has required recipients of Continuum of Care (CoC) Program funds to collect electronic data on their homeless clients in a Homeless Management Information System (HMIS). HMIS is a locally administered electronic data collection tool used to record and store client-level information about the numbers, characteristics, and needs of persons who use homeless housing and supportive services or homelessness prevention services.

HMIS is essential to efforts to coordinate client services and inform community planning and public policy. Through HMIS, homeless individuals benefit from improved coordination within and among agencies, informed advocacy efforts, and policies that result in targeted services. Analysis of information gathered through HMIS is critical to the preparation of a periodic accounting of homelessness in Homeless Resource Council of the Sierras region, including required US Department of Housing and Urban Development (HUD) reporting.

Below are the resources and forms used by participants in the Homeless Resource Council of the Sierras HMIS program.